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COSTARS process and timeline
A simple working path for teams that need to move from requirement to award without losing the thread between the contract record, the quote, and the delivery schedule.
Process
Three fast steps for routing the request.
1
Fast scope check
Confirm contract fit and buying intent in a single intake pass.
2
Rapid validation
Verify county coverage, program code, and contract window without extra handoffs.
3
Quote and execute
Issue a procurement-ready quote and move directly into award and delivery tracking.
Timeline
A simple sequence for acquisition planning.
Intake
Same day
Capture scope and purchasing path in one coordinated intake.
Validation
Within 24h
Confirm contract record, county coverage, and any brand constraints quickly.
Quote + award
1-2 business days
Deliver the pricing package and transition immediately into execution.
Actual contact records
The two active records are laid out separately so buyers can quickly match a requirement to the right contract number, term window, and product family.
PA COSTARS 40
12/22/2025 to 12/22/2026
Security, fire, emergency communications, and surveillance systems coverage.
Contract code
040-E25319
Location
Latrobe, PA
Coverage items
21 focus areas
Scope highlights
- Access control systems
- Area of refuge and rescue security systems
- Chemical suppression fire systems
- Emergency and mass notification systems
- Fire alarm and fire safety products
- Fire alarm systems
- Fire detection and emergency monitoring services
- Fire systems design services
- Fire systems preventative maintenance services
- Fire systems programming and commissioning services
- + 11 additional categories available
Representative brands
- Aiphone Corporation
- Alarm Lock Systems, Inc.
- Algo
- Algo Communication Products, Ltd.
- Allegion
- ALLEGION-VON DUPRIN
- Altronix
- APC by Schneider Electric
- ASSA Abloy
- AtlasIED
- Atlona
- Avigilon
- Axis Communications
- Bastille
- Belden Wire & Cable
- Boon Edam
- Bosch Security Systems
- Brady People ID
- Camden Door Controls
- Chatsworth Products
- Code Blue Corporation
- CommScope
- ComNet (Communication Networks)
- Corning, Inc.
- Databuoy
- Digital Watchdog
- DMP-Digital Monitoring Products, Inc.
- DoorKing
- DSC
- Eaton
- Exacq Technologies
- Fluke
- Gallagher
- Geutebruck
- Hanwha Techwin
- HES
- HID Global Corporation
- Hirsch Identive
- Honeywell
- Kantech
- Kidde
- LenelS2 (S2 Security)
- Lockmaster
- Magnasphere
- Middle Atlantic Products
- Milestone
- Napco Security Technologies
- Pelco by Schneider Electric
- Rapid Response
- Schlage
- Securitron
- Signamax
- Software House
- Southwest Microwave
- Speco Technologies
- Transformation Security
- Tyco
- Ubiquiti
- Yale Locks & Hardware
PA COSTARS 3
03/23/2026 to 03/23/2027
IT hardware, peripherals, networking, and data-center equipment coverage.
Contract code
003-E26719
Location
Latrobe, PA
Coverage items
9 focus areas
Scope highlights
- Barcode equipment for scanning and printing
- Data center equipment and appliances
- Data communication equipment
- Desktop computers, monitors, and printers
- Items supporting multimedia communications and LANs
- Laptops, notebooks, and personal computing devices
- Parts and consumable supplies
- Peripherals and networking gear
- Servers and data storage
Representative brands
- Acer
- AMD
- APC by Schneider Electric
- Apple
- Belkin International, Inc.
- BenQ
- Black Box Corporation
- Blackberry
- Cables to Go (C2G)
- Cisco
- ComNet (Communication Networks)
- D-Link
- Dell
- DITEK Corp.
- Eaton
- EPSON AMERICA INC
- F5 Networks
- Fiber Cables Direct
- HID Global Corporation
- HP
- IBM
- Intel
- Kensington
- Lantronix, Inc.
- Lexmark International, Inc.
- LG
- Logitech
- Micron Technology Inc.
- Microsoft
- MSI
- NetGear
- Nokia
- NVIDIA Corporation
- Palo Alto Networks
- Panasonic
- Panduit
- Philips
- Rack Solutions
- Razer
- Red Hat Corp.
- Samsung
- Sharp Electronics Corporation
- Splunk
- TRENDnet
- TrippLite
- ViewSonic
- Western Digital
County coverage snapshot
Active purchasing support is available across 67 Pennsylvania counties.
County list
Move the requirement to intake with the right contact record attached.
Use the relevant program code, county coverage, and effective window to keep the procurement package aligned from the first quote through award and delivery.